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5 Questions with…Cecilia Nguyen, Event Specialist at A&B Partytime Rentals

Meet the people behind A&B that make all the magic happen! Our blog series, “5 Questions with…” introduces our team of event experts. Today’s post features Cecilia Nguyen.  Cecilia started with A&B in the summer of 2018 and quickly fit in with our team.

What does your typical workday look like?

Lots of emails, phone calls, and assisting customers in the showroom!

What are some of your favourite events that you have worked on?

Wedding shows are my favourite so far.  The first wedding show I worked on was Creme de la Creme at the Fairmont Hotel Vancouver.  It is amazing seeing all of the models walking the runway in such beautiful wedding dresses.  The Fleur wedding show at the J.W. Marriott was another visually stunning show that I loved being a part of.  It’s great to see new designs and to meet other vendors, current clients, and future brides!

What are is the rental item that you are coveting right now?

Our Champagne Lace Linen is a classic.  It’s a great neutral colour that is still detailed and eye-catching that works with so many settings/themes.

Finish this sentence.  The key to a successful event is…

Teamwork!

If you had an unlimited budget to plan the ultimate event of your dreams, what kind of party would you throw?

I would throw an extravagant party for my mom just cause she deserves it!  She’s a simple person but loves a good surprise so I would throw a party with all of her favourite things <3

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How To: Calculate Pipe & Drape

Figuring out pipe & drape for your event may be a little daunting. With this tutorial, we hope to make your planning process a little easier!

Here are the parts of a pipe & drape section:

Part Price Measurements Options
A Base $10.90 18”x18”
B Upright $10.90 Extendable from 7’ – 12’

Diameter 2”

Black or Silver
C Crossbar $10.90 Extendable from 6’ – 10’

Diameter 3”

D Drape $6.38 Width: 4’

Height: 8’ or 12’

Black, White, or Navy Blue

 

*The number of drapes you need depends on how much pleating you’d like.

Specialty Drapes Varies Width: varies

Height: varies

Black velour (4’ width x 12’ height; $17.50)

Barn yard (9’ width x 12’ height; $26.50)

Sheer (9’ width x 12’ height; $26.50)

Silver sequin (9’ width x 12’ height; $26.50)

3’ high black banjo (12’ width x 3’ height; $9.00)

How to calculate how much pipe & drape you need:

  1. Draw out the entire width of coverage that you need for the pipe & drape.
    Example:
  2. Divide the total width into sections that are 6’ to 10’ in width (because each crossbar can only extend from 6’ to 10’).
    Example:
  3. Figure out how many drapes you’ll need. The number of drapes that you’ll need will depend on how much pleating or “fullness” you prefer. For reference, we generally recommend 3 panels of drape per 10’ section which will create a slightly pleated look.
  4. Figure out what height you’d like for your drapes – 8’ or 12’.
    .
  5. Now count all the parts that you need to get a total list of all the items you need for your pipe & drape!
    Example:
    4 x bases
    4 x uprights
    3 x crossbars
    8 x drapes (8’ high, black)
    .
    Example #1: 10’ wide and 12’ height section

    You’ll need:

    • 2 x bases
    • 2 x uprights (black)
    • 1 x crossbar
    • 3 x 12’ drapes (black)
    • Total Rental Cost: $73.64 (before taxes)

    .
    Example #2: 16’ wide and 8’ height section

    You’ll need:

    • 3 x bases
    • 3 x uprights (black)
    • 2 x crossbars
    • 6 x 8’ drapes (black)
    • Total Rental Cost: $125.48 (before taxes)

Of course, if you’re still unsure about determining your pipe & drape needs, you can always give us a call at our office; our sales team will be happy to help. We just need to know (1) the width of each area that you’re looking to cover, (2) the height that you’d like, and (3) the colour of drapes, and we can do the rest!

~ Kim Co

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A & B FAQ’s: Requesting a Quote

A & B gets a lot of quote requests throughout each year.  Our Event Specialist, Angela, will take you through some of the most common customer questions and will offer some tips to make your experience a smooth one.

What is the best way to request a quote?

This really depends on your preference!  You can call our office (604-879-5281), email our general inbox ([email protected]), or submit a quote request through our website.

Keep in mind that we do get a lot of requests.  If your event is within the next five business days, do not submit an online request or send an email.  The fastest way to get a quote or place an order is to call our office and speak with someone directly.

How do I confirm my quote?

You’ll need to call our office to confirm your quote to a reservation.  We require a valid credit card number, expiry date, and CVV code.

What is the difference between a quote and a reservation?

A quote means you just receive pricing on the items and services you are interested in.  All the items you inquired about are subject to availability until you confirm your reservation with a credit card.

A reservation means that the items you need are booked and no one else can reserve them.  Don’t forget: all online submissions and email requests are classified as quotes until you confirm the reservation with our office!

Is your pricing online for a 24-hour period only?

All the pricing listed online is for a 1-to 3-day period.  This means that if your event is on a Wednesday, you can have the rentals from Tuesday to Thursday at the same price.  This is also applicable for weekend rentals from Friday to Monday.

What if I need the rentals for more that 1 day?

We offer weekly and monthly rates for rentals.  If the items are available, you can book an order for an extended period.  The final rate will depend on the length of time for which you need the rentals.

Can I pick-up the order or have it delivered?

If you have a vehicle that can accommodate the rental items, you are welcome to pick up and/or return your order to/from our office Delivery and pick-up services are available during our regular business hours and pricing varies depending on timing and location.

If you are sending an email for a quote or submitting an online quotation request, please indicate if you require a delivery and/or pick-up.  Please include the event address so we can make sure that we quote you the correct pricing.

Do you carry any other inventory aside from other than what’s listed online?

Other than a small selection of disposable resale items like paper napkins and tealights, our entire rental inventory is listed online!  We’re constantly updating our website when new items arrive so check our homepage to see what’s new.  It’s always a good idea to browse through our site to see if we carry what you are looking for before you send an email inquiry.

Do you have any other tips?

The more information you can include in your email or online request, the better!  Providing billing information, event timing, and delivery/pick-up timing and location, will help up put together a comprehensive quote for you.

Once you’ve sent your request in, it may take a few days to hear back depending on the volume of requests that we have received.  We prioritize the requests by event date and will do our best to touch base with you as soon as we can.

If you need to make changes to an existing quote, do not submit a new quote request online since that will just generate a duplicate quote and could lead to errors.  If you are already communicating with one of our Event Specialists, it’s best to email or call them directly.

Occasionally, there may be a technical glitch where we may not have received your request.  If you haven’t heard back in a week, make sure to double-check your junk mail and then follow up with us!

Happy Planning!

~ Angela Cruz

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New Inventory Arrivals

event rental

Summer has arrived in Vancouver and so has our new inventory!  Some of the latest additions include porcelain serving cups, wood platters, and sheer drapes.  Browse our catalogue to check out our new items and more.

B+W Wood Platters: Solid wood nesting platters that work for any occasion 

Porcelain Tall Slanted Cup: Tall porcelain cups prefect for tasting stations

Stainless Steel Chilling Tub: Double walled stainless steel prevents condensation from forming

8 Cup Black Thermos: Sleek thermos that can be used for tea or coffee service

Artisan Bread Basket: Black wire bread baskets provide a clean, modern finish to your family style or buffet dinner

Propane Pot Burner: Upgrade your Summer party with an outdoor seafood boil using our stock pots and pot burner

Burlap Linen Table Runner: Complete your rustic look with a burlap linen table runner

Blue Vintage Linen Napkin: Channel a vintage feel with these blue linen napkins

Round Glass Votive Holder: Save your linens from wax drips with glass votive holders

Rose Gold Chiavari: Make a statement at your next event with on-trend Rose Gold Chiavari chairs

Click on the below image to view our new inventory gallery and contact us directly for more information on any of the feature items!

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How To: Request An Online Quote

Did you know you can request an online quote on our website?  Jackie takes you through the process and offers tips along the way!

Browsing the Catalogue

When you first visit our website, you’ll want to browse our extensive catalogue to see all of your options.  Using the easy drop-down menu, you can view all of our inventory categories.  By selecting a sub-category, you will see the available options; for example, selecting “China” will display the seven styles we carry.  Clicking on a style will reveal all of the specific pieces we carry in that particular setting as well as current pricing.  Inventory pieces are priced by the dozen, the pair, the foot, or individually, depending on the item and style.  Keep this in mind when selecting quantities so that you receive an accurate quote.

Remember that some items can be rented by the dozen, the pair, or individually!

 

Adding to your Cart

Once you’ve decided which items you need, you can add them to your “Quote Cart.”  Select your quantities, click “Add to Quote,” and each item will appear in your card on the right hand side of the page.  If you need to delete or modify your quantities, select “View Quote Cart” to make your changes.

Completing & Submitting you Quote

When you’ve selected all of your required items and are ready to submit the quote, click on “Request Quote” to add your event and contact details.  Please remember that submitting an online quote does not guarantee or confirm a reservation.  When your request is received by our office, we will follow up by phone or email to discuss any issues, missing details, and confirm your payment details.  Because we receive a high volume of online requests, it is important to note that we require a minimum of 3 business days for all bookings.  If your event is happening within this time frame, it’s better to call our office to make sure you get what you need for your event.

All fields marked with an * must be filled out in order to submit the quote.  Please ensure that all of your information is correct before submitting.  The “Additional Information” section is essential to fill out if you need delivery and/or pick-up service.  You can also use the “Other Notes” field to share any other important details; i.e. needing a delivery the day before your event day, specific delivery or pick-up time windows, or even the fact that the event is a surprise party so please do not contact you by phone.

3 business days notice is ideal for placing orders but you can book as early as you want!
Don’t forget to let us know your event date as we contact customers in date priority order.

The last two required fields will let us know if you require delivery, pick-up, both, or neither.  If you do not select an option, your quote will default as a Customer Pick-up and Return.  If you need the order to be delivered and/or picked up by our team, use the drop-down arrows to select your delivery zone and time window for arrival. If you are unsure about which zone you are in, you can scroll down to check which zone your location is in.  Additionally, you can check our “Delivery & Pickup” page for more details about delivery and pick-up options.

After you’ve filled out all of the necessary fields, you have a chance to review a summary of your items including your total cost before taxes.  Click “Send Quote Request” and you will receive a confirmation email that your quote was submitted.  Someone from our office will contact you within 3 business days to finalize the booking.

Happy Planning!

~ Jackie Torres

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Greenery: A New Neutral

 

Because of its ability to unite a myriad of colours, seasons, and mediums, Greenery is the 2017 Pantone Colour of the Year.  Greenery can be the focal point or a calming tie-in for your event.

Recalling freshness, energy, and lushness, there are many ways you can incorporate this colour to evoke different moods at your event.

Linens

You can punctuate greenery with colour accents.  Use it as a base linen and then go bold with rich hues and pops of bright florals.  We have a range of green linens that can work as a base for your bright ideas.

A&B linens, clockwise from top left: Lime Taffeta, Light Olive, Olive Crush, Green Bohemian

Centrepieces

Greenery pairs beautifully with bright colours, deeper shades, jewel tones, and metallic pieces.  By bringing foliage to the forefront, you can add a dimensional luxury and invigorate your aesthetic.

Photo Sources (clockwise from top left): Unknown; Weddingomania; Unknown; Weddingomania

Backdrops

Incorporating greenery in your backdrops is a way to add volume amidst a monochromatic scheme.  Its versatility means you can achieve whatever suits your mood: playful and vibrant; minimal and calming; or moody and romantic.

Photo Sources (clockwise from top left): Weddingomania; Pinterest; The Permanent; Pinterest

Accents

Especially with white and neutral shades, Greenery can add a burst of freshness and vibrancy without overpowering your scheme.  You can use large leaves as your place cards, tie garlands around balloons or cocktail tables, or drape greenery over chairs.  Take a look at our selection of chairs to kickstart your imagination…the possibilities are endless!

Photo Sources (clockwise from top left): Pinterest; Design Love Fest; Trendy Bride; Southern Weddings

Whether you use Greenery as a base, centrepiece, backdrop, or accent, be prepared for a stunning visual.  This year’s Pantone colour also has a sunny aspect to it; creating warmth and hope.  By bringing in an element of nature and unity, you encourage your guests to not only connect with the environment; you are inviting them to connect with your event.

~ Kim Lam

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How To: Read Your Rental Contract

Checking over your rental contract is an essential part of preparing for a successful event. By taking a few minutes to review your rental contract in advance, you can avoid last minute problems and unnecessary stress closer to your event date. And since we have recently switched over to a new rental system and our rental contracts look quite different, we have decided to create a guide as to how to read your rental contract.

Part A: A&B Contact Information

This is where you can find our contact information. This includes the address of our showroom and warehouse for pickups and returns.

Part B: Customer Information

Your contact information will be here, including billing address, phone number, and event name or description. You should check that this is all correct in case we need to contact you.

Part C: Delivery & Pickup Information

If applicable, this is where you will find information regarding your delivery and pickup. This includes delivery and pickup dates, scheduled time windows, address, and specific delivery instructions. Make sure to check that the date and time window is correct for delivery and pickup. You wouldn’t want us to come a day early for a surprise party or a day late for a wedding!

Part D: Rental Items

This is a complete list of your rental items. It goes without saying that you should check this carefully to make sure nothing was accidentally omitted or added.  This is also where you can see the price breakdown for your rentals, delivery and pick-up, and retail items.

Part E: Contract Status and Number

This is where you can quickly find out whether your contract is a “Reservation,” “Quote,” or “Cancelled.” This is also where you can find your contract number. Pro tip: when calling or emailing us to inquire or revise your order, it is very helpful to have your contract number handy.

Part F: Event Dates and Sales Representative

This is where you can find out when your items are booked out and due back. If your rentals are being delivered, these dates should match the dates in Part C.  The sales representative that last revised your order is also noted here.

Part G: Total Charges

This is where you can find a summary of your total charges.

Part H: Hours of Operation

These are our hours of operation. For pickups and returns, please arrive at least half an hour before closing to avoid the end of day rush.

If you have any questions about your contract, you can always call our office to speak with our sales staff.  Happy ordering!

~ Kim Co

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5 Questions with…Dan & Malcolm Sebal, Owners of A&B Partytime Rentals

Meet the people behind A&B that make all the magic happen! Our blog series, “5 Questions with…” introduces our team of event experts. Today’s post features our owners, Dan and Malcolm Sebal.  Since taking over the family business from their parents in 2010, they have worked hard to make A&B Vancouver’s premier event rental company.

What does your typical workday look like?

Dan: I am in and out of the office all day in between fielding calls and keeping brides and clients calm and happy.

Malcolm: Trying not to panic!  This is much easier now with our all-star staff.

What are some of your favourite events that you have worked on?

Dan: Diner en Blanc.  2016 had us building the largest onsite kitchen of any event we’ve ever worked on.

Malcolm: A wedding that took place right at the far end of Canada Place.  It was logistically very challenging but turned out perfect!

What are some new rental items that you are coveting right now?

Dan: Our Harvest Tables and matching Vineyard Chairs!

Malcolm: Harvest tables and our new commercial fridges.

Finish this sentence. They key to a successful event is…

Dan: Organization

Malcolm: Prep, prep, prep, then relax

If you had an unlimited budget to plan the ultimate event of your dreams, what kind of party would you throw?

Dan: A carnival themed party for my kids with all of their favourite food, games, and pony rides.

Malcolm: A private outdoor concert with Pearl Jam and The Who on a small Gulf Island accessible only by helicopter or seaplane for 500 of our closest clients, suppliers, family, and friends with unlimited booze and food by Anthony Bourdain!

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Valentine’s Day 2017 – Table Inspiration

I have a confession: I’m not a fan of Valentine’s Day.  I’m all for celebrating love and togetherness but I hate the pressure of making everything perfect on this one day.  I have a lot of respect for anyone willing to brave the crowds to put a smile on their loved one’s face.  This year, to take the some of the pressure off, we have three easy options that you can set up anywhere!

Simple Romance

Surprise your partner with a romantic dinner for two.  Here, one of our A&B drivers transformed a warehouse space into a dining area by using silver sequin and white banjo drape to surprise his girlfriend with a home-cooked meal.  Lush linens, silver cutlery, and sparkling glassware combined with lots of candlelight and rose petals completed the look that brought tears to her eyes.

Blush Sparkle

Design by Debut Event Design; Photograph by Union Photographers

For those that love glitz, glamour, and sparkle, this setting is sure to wow!  This table, designed by Debut Event Design and photographed by Union Photographers, makes a statement with blush sequins and gold cutlery and china.  It has an old Hollywood feel that is fit for the leading lady (or gentleman) in your life.

Galentine’s Day

Sometimes a party with friends is the best route to take.  Get your girlfriends (or guy friends) together for a Galentine’s Day party to celebrate the day, regardless of your relationship status.  Whether it’s a long table dinner or a casual cocktail party, we’ve got looks for every setting.  For a full breakdown of the items used in these photos, check out our Pinterest board!

The important thing is to make sure your plans are full of details that mean something to you and whomever you are spending the day with.  They’ll love whatever you came up with regardless of what look you pick as long as it comes from the heart.

Wishing you all a Happy Valentine’s Day!

Angela

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September’s Top Instagram Photos

A&B Partytime Rentals has reached over 1,000 followers on Instagram! To celebrate, we are taking a look at the most popular photos we shared this month. From weddings, editorial shoots, and more, our Instagram feed is full of inspiration from our clients and vendors. Make sure to follow us at @abpartytime.

vancouver wedding

A recent wedding at the iconic @waterfalleventsandweddings venue. 💕#Repost @jp.greene

vancouver wedding

Our Vineyard X-Back Chairs make any table setting inviting. 😍 #Repost @chicvintagebrides

vancouver event

#Repost @truffles_fine_foods・・・It is all in the details, we get so inspired when planners dream up awesome decor! 📷: @mikaelaruth.

vancouver wedding

Another gorgeous shot of this romantic west coast setting by @myrtleetolive. Featuring our Platinum Burlap Linen, Walnut Chiavari Chairs & more. 💕 #Repost @myrtleetolive

vancouver event

Have you bought your @blingbridalshow tickets yet? See you there October 2nd! #BlingBridalShow PC:@balconifloral